Job offer: Administrative Assistant

Tasks 

• Write, edit, and format various documents according to the organization’s standards: letters, agendas, minutes, lists, reports, presentations;
• Send and distribute documents via Mailchimp, email, social media or mail;
• Process and/or follow up on supplier requests;
• Follow up with clients and respond to inquiries received;
• Coordinate meeting logistics, prepare and send necessary documentation;
• Assist the Director General in preparing documentation for Board meetings and drafting minutes and reports; 
• Organize team members’ travel;
• Open and update accounts receivable;
• Prepare the invoice based on the information received and finalize it. Support accounting (external audit, bank deposits, petty cash);
• Update different databases;
• File, open mail, photocopy and archive;
• Support the team in logistics and event preparation;
• Schedule and confirm appointments and meetings and conference room reservations;
• Greet visitors, respond to general phone calls, and redirect them to the right people;
• Perform all other related tasks.

• Excellent customer service, good professional judgment;
• Very good knowledge of written and spoken English and French;
• Ability to work as a team and on multiple files at the same time;
• Demonstrated organization, coordination, autonomy, speed, thoroughness and discretion;
• Ability to work under pressure and manage stress;
• Very good knowledge of MS Office and specialized software;
• Ability to manage priorities;
• Knowledge of graphic design would be an asset;
• Demonstrate initiative and resourcefulness, and ability communicating tactfully and professionally; 
• Academic level: College (ACS) or Secretariat DEP;
• Years of employment experience: 3-5 years of experience.

• Permanent full-time position 35 h/week;
• Retirement savings program with employer contribution;
• Employer contribution for supplemental personal insurance;
• Office closed over the holidays and from noon on Fridays in summer;
• 5 sick/family days per year;
• Hourly rate between $25.06 and $30.41 depending on combination of training and experience;
• Workplace: in the organization's offices at 624, 3e Avenue, Val-d'Or (Québec), J9P 1S5